Job Description

Immediate need for a Front Office Assistant. Company is a custom manufacturer of industrial equipment for the Nuclear, Aerospace, and Mining industries. This is a contract-to-direct/temp-to-hire position.

GENERAL SUMMARY

The Office Assistant performs a variety of routine and non-routine clerical and administrative tasks, providing support to management and coworkers with day-to-day administrative activities. Additionally, this position serves as the first point of contact for customers, vendors and guests.

ESSENTIAL RESPONSIBILITIES

1. Provides clerical support to management and co-workers, as needed or requested to include, but not limited to, document control, filing, scanning, copying, creation of files/labels, mailings, faxes, memos, announcements, meeting scheduling, and other basic administrative tasks.
2. Greets customers, vendors, co-workers and guests at the reception desk and via telephone, in a positive helpful manner, eagerly promoting exceptional customer service as the first point of contact for the organization. Answers incoming calls timely and connects callers with the appropriate staff member; taking and distributing messages, as needed. Responsible for ensuring that the front desk and switchboard is adequately covered during regular business hours.
3. Maintains the Company’s general voicemail system, updating outgoing communications (as necessary)and forwarding messages to the appropriate staff member. Maintains, updates and distributes the Company’s phone list when changes occur.
4. Maintains a clean and orderly reception area, supply areas, office breakroom and copier/mail alcove at all times. Assures that the office breakroom and copier/mail alcove is adequately stocked. Maintains the front entry plants, including weekly watering.
5. Identifies meetings that will include external guests and prepares the conference room, as appropriate. Is available to greet meeting participants, offering beverages and advising them of the location of our onsite amenities. Notifies internal parties of guest(s) arrival.
6. Prepares and distributes monthly employee recognition calendar to include pay dates, employee/company events, holidays, employee birthdates and service anniversaries. Creates/updates office nameplates for new employees, or when changes occur.
7. Responsible for ordering office and facility supplies.
8. Responsible for the daily preparation, pick-up, drop-off, date-stamping and distribution of the organization’s mail.
9. Performs all other duties as assigned.

KNOWLEDGE AND SKILLS

• Incumbent must have exceptional oral communication proficiency; ability to multi-task; and possess strong organizational skills. Must be a positive team player, with the ability to handle multiple projects/tasks at once, while maintaining integrity and confidentiality. Must have experience using general office equipment. Beginner to Intermediate proficiency in Microsoft Office Suite applications (Windows 10), including Outlook, Excel, Word and Access is preferred. Must be able to read, write, and clearly speak and understand English.

EDUCATION

• High School Graduate or equivalent is required.

WORK EXPERIENCE

• A minimum of six (6) months of recent and related Receptionist/Office/Clerical experience is required. -or - Any equivalent combination of Education and/or Experience

* MUST BE ABLE TO PASS A PRE-EMPLOYMENT DRUG AND BACKGROUND SCREEN *

Enscicon is an EOE including individuals with disabilities and veterans

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