Job Description

TITLE ADMINISTRATIVE ASSISTANT – HIGH SCHOOL

QUALIFICATIONS

1. High School diploma 
2. Two (2) years of clerical experience
3. Knowledge of typing, office machines, and computers
4. Meets health and physical requirements

REPORTS TO

Principal

JOB GOAL

To assist the Principal in order that he/she may devote maximum attention to administering an effective instructional program. Responsible for accounting of all revenues and expenditures at the school level in accordance with state guidelines.

ESSENTIAL FUNCTIONS

1. Acts as the school receptionist and greets the public via telephone and in person with a pleasant attitude

2. Performs administrative and clerical duties pertaining to the administrative functions of the school office

3. Operates, maintains, and controls the use of the copy machines and office equipment

4. Administers first-aid to sick or injured students, and gives prescribed medication when the nurse is not available

5. Works with Student Management to maintain accurate student information database

6. Maintains school attendance accounting records for students and staff

7. Maintains the confidentiality of reports, records, and personal experience of a private nature regarding students, school employees, and patrons

8. Maintains knowledge of all safety rules and proper procedures for school and student population

9. Perform other school-related duties as assigned by the Principal

PHYSICAL DEMANDS

This job may require lifting of objects that exceed 25 lbs. with frequent lifting and/or carrying of objects weighing up to ten lbs. Other physical demands that may be required are as follows:

1. Pushing and/or pulling

2. Climbing

3. Stooping and/or kneeling

4. Reaching

5. Talking

6. Hearing 

7. Seeing

VOCATIONAL PREPARATION

The required vocational preparation may come from the following:

1. Vocational education

2. Apprentice training

3. On-the-job training

4. Essential experience

TEMPERAMENT (Personal traits)

1. Adaptability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure

2. Adaptability to accept responsibility for the direction, control, or planning of an activity

3. Adaptability to deal with people

4. Adaptability to make generalizations, evaluations, or decisions based on sensory or judgmental criteria 

CAPACITY AND ABILITY REQUIREMENTS

Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.

1. Intelligence : Ability to understand instructions and underlying principles; ability to reason and make judgments

2. Verbal : Ability to understand meanings of words and the ideas associated with them

3. Numerical : Ability to perform arithmetic operations quickly and accurately

4. Form Perception : To make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of line

5. Motor Coordination : Ability to coordinate the eyes and hands or fingers rapidly and accurately in making precise movements with speed

6. Color Discrimination: Ability to perceive or recognize similarities or differences in color or in shades or other values

7. Manual Dexterity : Ability to move the hands and manipulate small objects with the fingers rapidly or accurately

8. Data Perception : Ability to understand and interpret information presented in the form of graphs, charts, or tables

WORK CONDITIONS

Normal working environment; may not always have privacy or quiet place to work

GENERAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned.

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